Commercially Useful Function Training

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Monitoring

Who is responsible for monitoring CUF?

• Everybody working on or administering the contract
  • Project Engineers (Engineers-in-Charge, Resident Engineers, Construction Quality Control Engineers, Construction Quality Assurance Engineers)
  • Office Engineers
  • Inspectors
  • Compliance Specialists
• Red Flags are indicators that require further review; they are not an "automatic fail" of CUF


• Monitoring is a team effort - everybody has a role


• Briefly (1-2 sentences) record observations of how the DBE is performing in contract records such as:
  • Project Diary
  • Inspection Reports
  • Site Visit Checklist/Report
  (usually completed by a Compliance Specialist, an observer from another agency, etc.)
  
  
• Maintain a copy of all reports, schedules, correspondence, etc., in the field


• Ensure that the work of the Contractor conforms to the provisions of the contract documents


• THE DBE REQUIREMENTS ARE CONTRACT REQUIREMENTS (see §102-12 and §105-21)


• These requirements are to be monitored, reported and documented just like any other contract specification


• Any deviation from the Schedule of Utilization and/or Utilization Worksheet is a contract breach similar to the Contractor deliberately using inferior materials


• When you become aware of any deviations from the Schedule of Utilization and/or Utilization Worksheet, contact the Contractor to determine whether the deviation is a misunderstanding that can be easily corrected


• Inform the Compliance Specialist immediately


• If the deviation is a change for which the Contractor did not obtain approval, a stop work order should be issued for the operation in question


• Document all meetings and issue minutes

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